Online Grading System for Maria Loreto Integrated School Foundation Inc.

Online Grading System is a web-based application that can be used to create report cards, class grade list and roll sheet attendance report. It posts the grades of the students online. Also, online grading system is a system where the teachers encode grades via the internet. It allows immediate access to grades, and often has user friendly features wherein parents have a complete access to all grades as they are posted at anytime.

In today’s living, most educators find it easy to have an online grading system in their school because it promotes a strong home-school connection and allow busy parents to get involved to their child’s academic performance. Teachers also say that having an online grading system makes it easier for them to input the grades of their students whenever and wherever they want to. If grades are made available to parents on the internet, they will have access to specifics about the academic performance of their child. Parents and teachers will be able to communicate with each other on a regular basis with the use of an online grading program.

For this reason, schools use grading systems to communicate with students and parents about student performance. Grades also help teachers communicate with one another, providing easy-to-understand data about student performance. Grades are meant to be a concrete evaluation of student knowledge. Like in high school and elementary, they get the average of the grades in each subjects using different percentage though they give a consideration if the students are failing on certain subjects.

Loreto Integrated School Foundation Inc., can be found within the vicinity of Pinamalayan. It is one of the competitive and well-known schools in that town. The school mainly focuses on the development of skills and scholastic intelligence of the students. The school has two- storey buildings and each room is air conditioned that fits for the students learning. It is composed of three hundred two (302) students which are divided into groups of students- preparatory, nursery, kinder and elementary level from grade one (1) to six (6).

A. Project Description

Online Grading System for Maria Loreto Integrated School Foundation Inc. will help the teacher to input the grades of the student and retrieve student’s record easily and quickly. This system will have the student’s profile including their name, address, gender, grade level and picture. The parents can view the grades of their child anytime they want.

B. Project Context

Based on data gathering, the project context was formulated. The proponents show the difference between the existing manual system and the proposed online grading system.

1. Description of the Existing Manual System
The existing system used the manual process of preparing the grades of the students. The computed subject grade of every student is based from the recitation, quizzes, unit test, periodical exams, project and assignment. When the computation of subject grades is finished, the teachers use the averaging type of computation as they input the final grade in the report card. Each grading period contains different percentage as well as the subjects they teach. The extracurricular activities are also a part of their manual grading depending on the subject that covers it. After all the data are inputted in the report card, they will have a conference with the principal and the parents of the students. a. Data Capture

Data Entry| Data Needed|
Subject grade| Quizzes|
| Recitation|
| Assignment|
| Project|
| Unit test|
| Weekly test|
| Monthly test|
| Periodical examinations|
Table 1Subject Grade Data|

Data Entry| Data Needed|
Student Information| Full Name|
| Address|
| Gender|
| Grade Level|
Table 2Student Information|

b. Input
Name of Document:Subject Grade
Prepared by: Teacher
Number of Copy: 1
Purpose: To show the computed subject grades of the students based on their performance. Recipients: Teachers

Name of Document:Periodical Grade
Prepared by: Teacher
Number of Copy: 1
Purpose: To produce an output that will be placed on the report card. Recipients: Teachers and Principal

Name of Document:Report Card
Prepared by: Teacher
Number of Copy: 1
Purpose: To have an issue of the report card of the students that will be given to the parents. Recipients: Parents and Students

c. Processes
Cumulative
Averaging

d. Output
Name of Document:Subject Grade
Prepared by: Teacher
Number of Copy: 1
Purpose: To have a basis that will be put on the periodical grade. Source Document:Class record
Recipients: Teachers and Administrator

Name of Document:Periodical Grade
Prepared by: Teacher
Number of Copy: 1
Purpose: To record the final grade from every grading period. Source Document:Class record
Recipients: Teachers and Administrator

2. Description of the Proposed Computerized System
The Online Grading System for Maria Loreto Integrated School Foundation Inc., is a grading system designed to easily input the grades of the students so that the burden of the teachers will be lessen. It will also help the parents to get involved in the academic performance of the students by viewing the grades of the latter. Moreover, the grades can be printed if ever they want.

a. Data Capture
Name of File| Data Needed|
Periodical grade| Computed grades for first grading period| | Computed grades for second grading period|
| Computed grades for third grading period|
| Computed grades for fourth grading period|
Table 4Encoded Periodical Grade|
Name of File| Data Needed|
Students Profile| Full name|
| Address|
| Gender|
| Grade level|
| Picture|
Table 5Students Profile|

Name of File| Data Needed|
Average Grade| Average of the computed periodical grades| Table 6Average|

b. Input
Name of Document:Encoded Periodical Grade
Prepared by: Teachers
Number of Copy: 1
Purpose: To view the grades per grading period
Recipients: Teacher and Parents

Name of Document:Students Profile
Prepared by: Programmers
Number of Copy: 1
Purpose: To quickly retrieve each student’s record.
Recipients: Teachers and Parents

c. Processes
Encoding

d. Files
Name of File| Field Name| Field Type|
tblLogin| UserName| Varchar|
| Password| Varchar|
Table 7Log-In Form|

Name of File| Field Name| Field Type|
tblStudInfo| Name| Text|
| Address| Text|
| Gender| Text|
| Grade Level| Varchar|
| Picture| Image|
Table 8Student Information Table|

Name of File| Field Name| Field Type|
tblInput| Name| Text|
| First Grading| Number|
| Second Grading| Number|
| Third Grading| Number|
| Fourth Grading| Number|
| Average| Number|
Table 9Input Table|

e. Output
Name of Document:Encoded Periodical Grade
Prepared by: Teachers
Number of Copy: 1
Purpose: To view and print the student’s grade.
Source Document:Class record based on the manualgrading system Recipient/s: Teachers and Parents

Name of Document:Students Profile
Prepared by: Programmers
Number of Copy: 1
Purpose: To view brief information about the students.
Source Document:Individual manual record
Recipients: Teachers and Parents

C. Objectives of the Project

This study entitled “Online Grading System for Maria Loreto Integrated School Foundation Inc.,” is focused on the encoding of grades. The study is sought to attain the following: 1. Quick input of the grades of the students.

2. Short time in checking the records of every student.
3. Enabling the parents to view the child’s grade anytime. 4. A system that is accessible to the company.
5. Provision of security for unauthorized user.

D. Scope and Delimitations

Online grading system provides the information about the students including their grades with an easy access of the user. This system is intended to respond to the need for an efficient, fast, accurate and reliable data that will handle the grading system of the Maria Loreto Integrated School Foundation Inc. It shows the complete list of the student’s records about the academic performance. The assurance of a secured database records is a part of the system’s primary concern so that it will protected against the unauthorized users. In this connection, log-in form will be developed to provide security purposes. The target users of this proposed system are the teachers and parents of students. However, the administrator of the system should provide all the data needed to accommodate the program. The system will not automatically compute the grades of the students; thus, teacher must input the computed grades. Because the system will be having the database record of the Maria Loreto Integrated School Foundation Inc., the system will be exclusively developed for the said school.