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Types Of Meetings

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Training meeting about sustainable design. The photo shows a training meeting with factory workers in astainless steel ecodesign company from Rio de Janeiro, Brazil. Common types of meeting include:

Ad hoc meeting, a meeting called for a special purpose
Board meeting, a meeting of the Board of directors of an organization Investigative Meeting, generally when conducting a pre-interview, exit interview or a meeting among the investigator and representative Kickoff meeting, the first meeting with the project team and the client of the project to discuss the role of each team member Management meeting, a meeting among managers

Off-site meeting, also called “offsite retreat” and known as an Awayday meeting in the UK One-on-one meeting, between two individuals
Pre-Bid Meeting, a meeting of various competitors and or contractors to visually inspect a jobsite for a future project. The meeting is normally hosted by the future customer or engineer who wrote the project specification to ensure all bidders are aware of the details and services expected of them. Attendance at the Pre-Bid Meeting may be mandatory. Failure to attend usually results in a rejected bid Staff meeting, typically a meeting between a manager and those that report to the manager Team meeting, a meeting among colleagues working on various aspects of a team project Work Meeting, which produces a product or intangible result such as a decision

Meeting Objectives

The purpose of a business meeting is to address issues that affect company operations and productivity. Those issues could be positive, or they could be challenges that threaten to affect profitability. To administer effective business meetings, you need to understand how to create and achieve meeting objectives. Using efficient meeting processes can help you to get more out of your meeting time. Use an Agenda

The purpose of a business meeting is to follow the predetermined agenda. A meeting is used to discuss issues that cannot be addressed in a simple memo or departmental email. People set aside time from their schedules to attend a meeting. Your meeting will be more effective if you have a comprehensive agenda written out and you follow it closely. The agenda helps keep the meeting on focus so that it can address one issue, or a related group of issues, at a time. Honest Discussion

While it is common for groups of people within a meeting to have preferences on solving an issue, the meeting chairperson needs to keep all options on the table and foster an honest discussion. Encourage ideas to be backed up with data and information that is pertinent to the discussion. Avoid allowing personal preferences to cloud business decisions. One of the objectives of a business meeting is to allow all attendees to have a fair chance at having their ideas heard. Related Reading: Tactics to Implement Objectives in a Business Stay on Schedule

A business meeting is not a diversion from daily work tasks. It is a scheduled opportunity for staff and management to get together and resolve company issues. To keep the meeting focused, it is important to stay on schedule. Develop a corporate culture where meetings start on time and end on time. Staying on schedule will help eliminate prolonged discussions on topics that do not pertain to the subject at hand. Professional Tone

A professional tone should be maintained at all times to keep a meeting productive. Personal attacks, foul language and sarcastic comments should not be tolerated. Ask meeting attendees to turn off all cellular devices before the start of the meeting to help maintain focus. The chairperson should maintain order by reminding attendees of the meeting protocol and remove those who act as a distraction.

A conclusion is the last part of something, its end or result. When you write a paper, you always end by summing up your arguments and drawing a conclusion about what you’ve been writing about. The phrase in conclusion means “finally, to sum up,” and is used to introduce some final comments at the end of a speech or piece of writing. The phrase jump to conclusions means “to come to a judgment without enough evidence.” A foregone conclusion is an outcome that seems certain.

There are a variety of definitions for facilitator:
“An individual who enables groups and organizations to work more effectively; to collaborate and achieve synergy. He or she is a ‘content neutral’ party who by not taking sides or expressing or advocating a point of view during the meeting, can advocate for fair, open, and inclusive procedures to accomplish the group’s work” – Doyle[1] “One who contributes structure and process to interactions so groups are able to function effectively and make high-quality decisions. A helper and enabler whose goal is to support others as they achieve exceptional performance” – Bens[2] “The facilitator’s job is to support everyone to do their best thinking and practice. To do this, the facilitator encourages full participation, promotes mutual understanding and cultivates shared responsibility. By supporting everyone to do their best thinking, a facilitator enables group members to search for inclusive solutions and build sustainable agreements” – Kaner[3]

Modern videoconferencing system
One dictionary defines a meeting as an act or process of coming together as an assembly for a common purpose.[1] A meeting is a gathering of two or more people that has been convened for the purpose of achieving a common goal through verbal interaction, such as sharing information or reaching agreement.[2] Meetings may occur face to face or virtually, as mediated by communications technology, such as a telephone conference call, a skyped conference call or a videoconference. Thus, a meeting may be distinguished from other gatherings, such as a chance encounter (not convened), a sports game or a concert (verbal interaction is incidental), a party or the company of friends (no common goal is to be achieved) and a demonstration (whose common goal is achieved mainly through the number of demonstrators present, not verbal interaction).

Commercially, the term is used by meeting planners and other meeting professionals to denote an event booked at a hotel, convention center or any other venue dedicated to such gatherings.[2] In this sense, the term meeting covers a lecture (one presentation), seminar (typically several presentations, small audience, one day), conference (mid-size, one or more days), congress (large, several days), exhibition or trade show (with manned stands being visited by passers-by), workshop (smaller, with active participants), training course, team-building session and kick-off event.

Everybody’s heard the phrase “think tank,” but not everyone realizes what people do there. As the name indicates, people who work at think tanks sit around and think, mostly about topics that are relevant to their industrial or commercial clients. The main product a think tank, or research organization produces, are industry reports. Industry reports may contain very detailed information about a given industry including the market and sales opportunities surrounding that industry and what the growth potential may be. It’s standard procedure in business to research an industry thoroughly. Obviously, it would take a team of people quite a long time to prepare such research. These research organizations, and the reports they produce, provide a useful shortcut for these businesses. A company considering expanding into a different area, for example, may rely heavily on industry reports to determine whether or not their plans are feasible. Since the information contained in these industry reports are often very specialized and thorough, they may be expensive, costing sometimes several thousands of dollars.

Nonetheless, they present a significant value to the client, since it provides them with the valuable research information they need. Without the report, a company would have to put a great deal of resources towrards compiling the same information. Research organizations employ analysts who prepare these reports for general consumption by their clients, although they may also create customized industry reports to service the needs of only one individual client. The press is another large user of industry reports; analysts who create industry reports are often quoted in related news articles. In creating industry reports, analysts may rely on their own individual knowledge of a given industry, as well as surveys they conduct. Analysts may personally survey hundreds of managers in a particular industry in order to spot trends, and predict what the future of that industry may hold.

Report of Seasonal Goods

Definitions of Document Types

CAE: A Country Assistance Evaluation examines Bank performance in a particular country, usually over the past four to five years, and reports on its conformity with the relevant Bank Country Assistance Strategy (CAS) and on the overall effectiveness of the specific CAS.

CAS: A Country Assistance Strategy Document is the central tool of World Bank Management and the Board of Executive Directors for reviewing and guiding the World Bank Group’s country programs and the vehicle for judging the impact of its work. Country Assistance Strategy is prepared in consultation with the country authorities and other development partners. Its central focus is reduction of poverty in the client country. It sets out the selective program to be supported by the World Bank Group, tailors to the country’s need against the background of the government’s development objectives and strategy, and takes into account the activities of other development partners.

EA: Environmental Assessmentevaluates a project’s potential environmental risks and impacts in its area of influence. When required by the World Bank, the proposed borrower prepares an environmental assessment report as a separate, freestanding document. Depending on the project, a range of instruments can be used to satisfy the World Bank’s requirement, including environmental impact assessment, environmental audit, hazard or risk assessment, and environmental management plan. When the project is likely to have sectoral or regional impacts, sectoral or regional environmental assessment is required. One or more of these instruments, or multiple elements from them as appropriate, may be used.

ESW: Economic and Sector Work Assessment is a synthesis report that draws upon assessments of individual tasks in the Quality Assurance Group sample. The Assessment provides an aggregate picture of quality of economic and sector work during the past fiscal year and identifies systemic issues…

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