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The Assessment Task is due on the date specified by your trainer. Any variations to this arrangement must be approved in writing by your trainer. Submit this document with any required evidence attached. See specifications below for details. You must submit printed copies of your answers.
Submit to your Trainer with the “Assessment Cover Sheet” (Filled out and signed appropriately) attached on top of your documents. Assessment description
Following on from Assessment Tasks 1 and 2 and using the workplace scenario information provided, you will, drawing on consultation with your project team, complete financial record keeping, reassign staff to roles, complete project documentation for sign‑off and review project outcomes against project scope and plan. You will then produce a report on the project for stakeholders. Procedure
1. Review the simulated business documentation, including policies and procedures, in the document ‘Max Lionel Realty.docx’. Review templates contained in the document ‘Project planning templates.docx’ for possible use or adaptation in completing project requirements. 2. Review the scenario information provided in Appendix 3.
3. In consultation with your project team, complete financial record-keeping for the project: a. compare budgeted spend with actual
b. produce a budget variation report.
Note: You may use or adapt the template provided. Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date. 4. In consultation with your project team and management, assign project team members to roles. Obtain agreement on new roles and responsibilities. You may use or adapt the template provided (under initiation and scope) to record agreement on new role descriptions. Note: Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date. 5. Produce a handover report for the Project Sponsor (the assessor) for sign-off. You may use or adapt the template provided. 6. In consultation with your project team:
a. review the project’s outcomes against objectives, including budgetary performance b. review team processes
c. discuss lessons learned from implementation of the project. Note: You may use or adapt the post-project review meeting agenda template provided. Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date. 7. Produce a post-project review report for all stakeholders, including the Board of Directors, containing: a. a review of project outcomes against objectives, including budgetary performance b. a review of team processes
c. a discussion of lessons learned from implementation of the project d. recommendations for the implementation of future projects based on the lessons learned, ensuring your report takes account of specific organisational requirements, e.g. legislative requirements and strategic plans. Note: You may use or adapt the post-project review report template provided. 8. Submit documentation as per specifications below.
participate in project meeting/s
budget variation report for sign-off
signed role descriptions for sign-off
post-project project review report.
Your assessor will be looking for:
communication and negotiation skills to work with team members and other stakeholders to maintain project schedules literacy skills to read, write and review a range of documentation planning and organising skills to develop, monitor and maintain implementation schedules numeracy skills to analyse data and to compare timelines and promotional costs against budgets culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities knowledge of relevant legislation from all levels of government that may affect aspects of business operations, such as: anti-discrimination legislation
codes of practice
knowledge of organisational structure, and lines of authority and communication within the organisation knowledge of how the project relates to organisation’s overall mission, goals, objectives and operations. Appendix – Scenario
Max Lionel Realty
It is now time to review and finalise the project.
Work with your project team to review the outcomes, team processes and lessons learned from implementation. Review the project’s budgetary performance and produce a budget variation report for the Chief Financial Officer. Your Operations General Manager requires you to submit an implementation report for the Board of Directors that includes recommendations for the improvement of implementation for future projects.