Management Information System Implementation
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This project would not become successful without the great help and support of several people who served as instrument to finish this proposal. Deep gratitude and appreciation to the following names for their assistance: To our very supporting instructor Mrs. ChonaVina F. Garilao for his untiring support and guidance, comments and suggestions for the project’s sake. Your guidance and reminders urge us to make this project into real. Finally, we would like to thank our parents and family for providing moral and financial support and for giving their consideration and understanding us. Simply being behind us made a lot of inspiration to accomplish a proposal like this.
We, as researchers and students of this school, we dedicated this proposal of MIS system not only for the teachers/faculties/administration but also for the current students and students who are wanted to understand what are the purposes and objectives of the MIS in the institution or establishments.
The concept of the MIS has evolved over a period of time comprising many different facets of the organizational function. MIS is a necessity of all the organizations. The initial concept of MIS was to process data from the organization and presents it in the form of reports at regular intervals. The system was largely capable of handling the data from collection to processing. It was more impersonal, requiring each individual to pick and choose the processed data and use it for his requirements. This concept was further modified when a distinction was made between data and information. The information is a product of an analysis of data. This concept is similar to a raw material and the finished product. What are needed are information and not a mass of data. However, the data can be analyzed in a number of ways, producing different shades and specifications of the information as a product. It was, therefore, demanded that the system concept be an individual- oriented, as each individual may have a different orientation. Towards the information, this concept was further modified, that the system should present information in such a form and format that it creates an impact on its user, provoking decision or an investigation. It was later realized then even though such an impact was a welcome modification, some sort of selective approach was necessary in the analysis and reporting. Hence, the concept of exception reporting was imbibed in MIS.
WHAT IS MIS?
The Management Information System (MIS) is a concept of the last decade or two. It has been understood and described in a number ways. It is also known as the Information System, the Information and Decision System, the Computer- based information System. The MIS has more than one definition, some of which are give below. 1. The MIS is defined as a system which provides information support for decision making in the organization. 2. The MIS is defined as an integrated system of man and machine for providing the information to support the operations, the management and the decision making function in the organization. 3. The MIS is defined as a system based on the database of the organization evolved for the purpose of providing information to the people in the organization. 4. The MIS is defined as a Computer-Based Information System. Thought there are a number of definitions, all of them converge on one single point, i.e., the MIS is a system to support the decision making function in the organization. The difference lies in defining the elements of the MIS.
However, in today’s world MIS a computerized .business processing system generating information for the people in the organization to meet the information needs decision making to achieve the corporate objective of the organization. In any organization, small or big, a major portion of the time goes in data, collection, processing, documenting it to the people. Hence, a major portion of the overheads goes into this kind of unproductive work in the organization. Every individual in an organization is continuously looking for some information which is needed to perform his/her task. Hence, the information is people-oriented and it varies with the nature of the people in the organization.
STATEMENT OF THE PROBLEM
Every topic has its own problems. In this paper we can understand the purposes of the Implementation of MIS or Management Information System in our college life. During examining the paper, we encounter these questions and these are very helpful to solve many problems during the study. 1. How information systems have affected everyday life?
2. Is the MIS makes the every transactions much faster?
3. Is the system really helpful?
4. What is the scope of information system and Management Information system? 5. Why is MIS looked upon as a strategic need of management today?
OBJECTIVES OF THE STUDY
Today it is widely recognized that most organizations need information systems to survive and succeed in the competitive business environment. Information systems can help companies extend their business range to far-away locations, offer new products and services, reform organization structure and work flows, and perhaps significantly change the way they operate.
1. To know what really is MIS and why implementing it.
2. Identify what are the purposes of implementing MIS at colleges. 3. Explain the benefits, or functions of MIS.
4. Provide a system of people, computers, procedures, and interactive query facilities, documents for collecting, storing, retrieving and transmitting information to the users.
SIGNIFICANCE OF THE STUDY
The field of MIS can deliver a great many benefits to enterprises in every industry. Expert organizations such as the Institute of MIS along with peer reviewed journals such as MIS Quarterly continue to find and report new ways to use MIS to achieve business objectives.
As a corollary to improved supply chain management comes an improved ability to react to changes in the market. Better MIS systems enable an enterprise to react more quickly to their environment, enabling them to push out ahead of the competition and produce a better service and a larger piece of the pie.
SCOPE AND DELIMITATION
The Purpose and Scope of MIS Management Information Systems can be defined as the combination of human and computer based resources that results in the collection, storage, retrieval, communication and use of data for the purpose of efficient management of operations and for business planning. Management Information Systems are primarily concerned with the delivery of information (both internal and external) to organizational members from the shop floor workers to the management.
The framework of IS effectiveness presented may be used not only to consolidate past research but to plan future research. It is hoped that such a structured approach will prove a more constructive way in which effectiveness research can build a cumulative tradition and lay a foundation of knowledge. The ultimate aim is to construct a theory of the firm from an IS perspective that can serve as a common point of reference for research in information systems.
REVIEW OF RELATED LITERATURE
The empirical studies in the IS literature have reported that on the contrary to the management’s belief, there exists no significant difference in the profitability between before and after the new IS implementation. In other words, the new IS does not make significant profitability increase whatsoever. In general, the bottom line in any business is the profitability. If it does not enhance the profitability, then what is a point to go through all the trouble to develop/implement a new IS? Using IT is not the perfect solution for every business situation. Whenever a new IT or information systems (IS) are implemented, additional costs incur. They can be costs related to hardware, software, training, maintenance, etc. Therefore, the cost-benefit analysis should be conducted prior to a new systems implementation. Advantages & Disadvantages of MIS
Modern businesses have been leveraging management information systems (MIS) to manage order, organize and manipulate the gigabytes and masses of information generated for various purposes. MIS helps businesses optimize business processes, address information needs of employees and various stakeholders and take informed strategic decisions. However, budget allocation and monitoring issues can affect the efficacy of MIS. It has its advantages and disadvantages depending on organizational deployment and usage. Advantages
Management information systems have changed the dynamics of running businesses efficiently. Decentralization is one of the biggest advantages; it allows monitoring of operations at low levels and frees up resources for departmental managers to devote time to strategic activities. Coordination of specialized projects and activities is much better and decision makers in the organization are aware of issues and problems in all departments. Another advantage of MIS is that it minimizes information overload, which can be quite common with conventional businesses in the modern era. Better Planning and Control
* MIS has to be designed and managed in such way that it aggregates information, monitors the company’s activities and operations and enhances communication and collaboration among employees. This ensures better planning for all activities and better ways to measure performance, manage resources and facilitate compliance with industry and government regulations. Control helps in forecasting, preparing accurate budgets and providing the tools and vital information to employees, top management and business partners. Aid Decision Making
* The purpose of MIS is to generate synthesized and processed information from computerized/automated and certain manual systems. Information distribution to all levels of corporate managers, professionals and key executives becomes quite seamless with streamlined MIS. Managers are able to make quick, timely and informed decisions. Top management and board members can take strategic decisions, plan future growth and business expansion activities based on the data and information generated by MIS. Disadvantages
Constant Monitoring Issues
* Change in management, exits or departures of department managers and other senior executives have a broad effect on the working and monitoring of certain organization practices including MIS systems. Since MIS is a critical component of an organization’s risk management strategy and allied systems, constant monitoring is necessary to ensure its effectiveness. Quality of inputs into MIS needs to be monitored; otherwise consistency in the quality of data and information generated gets affected. Managers are not able to direct business, operational and decision-making activities with the requisite flexibility.
As a researcher, we gather information’s thru searching in the internet, like some related studies, information from books about MIS. Interviewing from students who are experiencing some changes regarding transactions, network handling and monitoring.
PURPOSE OF MIS
The purpose of Management Information System (MIS) unit is to provide timely, accurate data and telecommunication services within the college. Additional functions include implementing software, installing equipment, maintaining the Local Area and Wide Area Networks for the college, supporting curriculum labs, and providing hardware and software support for faculty and staff. With the introduction of colleague software, the MIS department is responsible for the overall implementation of the project, as well as providing troubleshooting and user support. In addition, reviews technology objectives for the college, and recommends technology policies and standards. The department is also responsible for the cascading of used equipment to fulfill existing needs.
INTERPRETATION AND ANALYSIS
The office has the functional responsibility for the development, implementation, and maintenance of computer software systems under the administrative control of MIS Head department, Assistant Head-department and its personnel; formulates information processing policies and procedures; plans, coordinates and conducts systems analysis design and computer programming by utilizing available resources to support the computer and networking needs of the department; and operates and maintains the departmental minicomputer, local and wide area networks.
MIS Department will focus more on the ff:
On the Job Trainings
* Students who are currently enrolled in BSIT and Programming courses can be trained and credited for their participations in such projects.
Secretarial / Clerical Services
* Provides secretarial and clerical services including typing, copying, logging, filing, retrieving, and updating computer related systems and computer programming specifications, documentation and other reference materials to facilitate the work flow in the Systems and Procedures Office.
Computer Systems Support Services
* Reviews and evaluates existing work processes and recommends computerization and / or networking where feasible. * Develops, maintains computer application systems installed on the departmental microcomputer servers, minicomputer and the mainframe computer to meet the operational requirements of PTCI Admin Faculty and Staff end-users. * Provides written instructions in the form of computer programs, specification, procedures manuals, coding of computer programs, testing and instruction for operators and users for all computer systems developed, installed and maintained by the department. * Prepares instructional material and conducts training for users. * Ensures proper daily functioning of existing computer application systems, local and wide area networks. * Develop, implement and enhance new and existing computer application systems to ensure conformity with the current technology. * Reviews, analysis and improves on a continuous basis, the existing computerized systems and related computer programs and operating procedures in order to better facilitate the operation needs of the department.
We understand the importance of Management Information Systems (MIS) in an establishment. We also understand the benefits of this study and the functions of MIS. We also able to know the advantages and disadvantages of this MIS, the flow of managing the department and how this MIS help not only the operators but also the students.
We highly recommend this implementation of MIS not only every schools but also to those establishments that need to develop and enhance their operational and environmental departments. We also recommend this study to all people who are willing to understand MIS.