Dental Patient Information and Billing System

This chapter presents the project context, which shows the justification and origins of the study; background of the study, which shows the main goals and aims why the study is conducted; scope and limitations, which show the strengths and weakness of the study and covers the limit or the extent of the study; and significance of the study, shows the importance of the study and its beneficiaries. Project Context

The project focuses mainly on generating patient information reports and providing them an efficient way of storing and getting information. The Billing system, which is a solution for the inaccuracies that are currently happening with the use of manual computations, not only for the dental clinic’s bills, but also for the transactions with customers. The project is made to be LAN-based to give an efficient and time saving service for the dental clinic in order for them to operate smoothly and hustle free. Since the rooms of the users are all separated, it is best for them to use the LAN-based system for security and conduct an efficient operation especially when there are many customers for a particular day considering the security that they will have since the information will only flow around the computers that they will use. The project will make use of the efficient task distribution for every employee without hustle not like before when they are using manual processes for resolving the work overload issue on their employees. Project Description

The researchers created a patient information and billing system for Perfect Smile Dental Clinic to solve the problems of the client such as information loss, storage space problems, calculation inaccuracies and security of information, evaluated thoroughly to meet the standards in making such a project and to give the dental clinic an efficient flow, storage and security of information through the use of patient information and billing system, prevent miscalculations for their expenses and income and give accurate report, help it boost its service efficiency strategy through the use of a LAN-based system and also to help it gain customers by providing quality service, thus, giving it a good reputation in the industry with the use of technology implemented the right away. All of these are possible in the implementation of the project. Objectives of the Study

The project is a patient information system and billing system for Perfect Smile Dental Clinic, created to solve the problems of the client such as information loss, storage space problems, calculation inaccuracies and security of information, evaluated thoroughly to meet the standards in making such a system and to give the dental clinic an efficient flow, storage and security of information through the use of patient information and billing system, prevent miscalculations for their expenses and income and give accurate report, help it boost its service efficiency strategy with LAN-based system and also to help it gain customers by providing quality service, thus, giving it a good reputation in the industry with the use of technology and implemented right away in accordance to the deadline and timeliness of the project. Specifically, the Project Study sought to:

1. determine the Project Evaluator’s Profile to check the validity of responses in terms of:
a. age;
b. gender; and
c. profession;
2. determine the level of System Project Effectiveness in terms of: a. accuracy;
b. efficiency;
c. reliability;
d. security;
e. user-friendliness;
f. flexibility; and
g. validity.

Scope and Limitations
This part shows the jurisdiction and boundary of the project. The LAN-based Patient Information and Billing System is real time in nature. The researchers developed a Patient Information and Billing system for Perfect Smile Dental Clinic which is located at Area 1, Dasmariñas, Cavite that solves the client’s problems in information storage, data loss and service inefficiency wherein they can view necessary information that are in the database no matter how old the information can be. The researchers had also put up a waiting list in the project to give notice to the dentists that are available that there are patients waiting for them. Adding patient is a requirement for a clinic to run. With these, the project has more than 2 users: the administrators or dentists and the secretaries who are given different account levels to keep restriction and security of information and also the division of tasks are clearly stated for them to operate smoothly and efficiently around the workplace at ease.

The project however is not capable of being implemented to any other dental clinics or other companies since the functionality and flow of information and transactions are specially designed only for Perfect Smile Dental Clinic according to their demands. It is also limited in handling the errors of the user’s input data especially in the expenses and income calculation. For example is that the user cannot enter letters in the fields of expenses and income form since the project can still handle it, but when the user enters a value and the value is wrong (example scenario: Supposed to be the correct value is 100.00, but the user entered 10.00) then the project will accept it and calculate it, not knowing that the value entered is not correct. The study will use waterfall methodology as a software development life cycle to minimize the time of reworking the revisions from the start and making a design prototype as a test point before of its deployment. The group uses the following software for the duration of the development:

* Microsoft Visual Studio 2010 Express
* XAMPP
* Adobe Photoshop CS5
* Adobe Flash CS5
* Free Audio Editor

Significance of the Study
This part shows the significance of the project to its beneficiaries. This project will give a significant endeavor in promoting good work environment in the work place of its employees and lessen hustles as well for minor tasks that don’t need too much time to deal with Give an efficient dental service for the patients. This project will also be beneficial to the following:

Dental Clinic Secretary. The secretary will be able to manage all patient and transaction information in the dental clinic efficiently. Depending on the level of account being used by a certain secretary. Dental Clinic Patients. Since the project benefits the employees of the Perfect Smile Dental Clinic, their service will be more efficient and satisfying for their patients. Dentists. The dentists will be able to use their time to the fullest especially in particular days that there are many customers in the clinic. Future Researchers. The project will benefit and help the future researchers in particular tasks using this documentation as their guide such as developing a new system and also in studying the existing systems in the future that is related in to the project that is being discussed. Senior Dentist. The administrator will have less hustle in maintaining the project since it is made to be flexible which means less error or error free.